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OVLR - 26th Annual General Meeting
January 27, 7:30pm
Ottawa, Ontario 2010
2010 AGM Meeting Minutes
Background:
 Traditionally held on the darkest, coldest night of the year, though last year we missed by two days. It was positively tropical in the -30c's. The AGM is where the results of the elections are announced following the collection of any last minute ballots. The club membership gets to decide the future direction of the club, as well as confirm several appointed positions that exist within the club. The Event:
The club membership will meet to -
- Start off with reports from the various officers of the Corporation.
- The President will summa rise the events of the past year, from the Maple Syrup Rally, through to the Birthday Party, to the Calabogie runs, the British Retreat, Frame Oiler and finally, the Christmas Party. The Events Coordinator will discuss the larger events, where things could be improved in the future, what was successful in the past year. The Off-road Coordinator will report on local off-roading events, trail closures, etc.
- The Secretary-Treasurer will give an account of the Corporation finances, where monies were received, where they were expended during the past year. The Auditor will be available to comment on the previous years books. The President will present the 2008 financial statements.
The Returning Officer collects any last minute ballots, then announces the new Executive. review the events of the past year discuss any plans for the forthcoming year
- appoint people into the positions of Secretary-Treasurer, Auditor, Returning Officer, Club Equipment Officer and Editor. (Marshal is a lifetime appointment)
When & where:
Wednesday January 27th at 7:30 pm. It will be held at the Kanata Legion, 70 Hines Road, Kanata.
Reservations/RSVP:
There are no reservations required with this event.
Cost:
There is no cost associated with this event, though there is the possibility of a bar there...
Activities:
For those wishing a more formal looking agenda...
Agenda:
- Reading and approval of the minutes of the 2006 Annual General Meeting
Reports:
- President Events Coordinator Off-Road Coordinator Executive Member-at-large Secretary-Treasurer Auditor for the 2004 financial year. Newsletter Editor
- Returning Officer
Bar Break
New Business
- 2008 Events
- Maple Syrup Rally Tune-up Birthday Party Off-Road Events Frame Oiler
- Christmas Party
Appointment of Auditor Appointment of Returning Officer
- Business from the floor
Motion to Adjourn
Getting There:
Contact Numbers:
- Event Coordinator: Terry King
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